Job Title:  Office Administrator - Toronto, ON

What You Need To Know

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people – and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the premier wine and spirits distributor, Southern Glazer’s isn't just one of Forbes’ Top Private Companies; it's a family-owned business with deep roots dating back to 1933.

Southern Glazer’s is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging.

Southern Glazer’s offers a competitive compensation package with expected first year total earnings between $48,000 - $52,000 with bonus potential. This salary range is an average range for this position. In determining a final offer, the company will evaluate a specific candidate's education, skills and experience and will make an offer appropriately.

As a full-time benefits-eligible employee, you can participate in the Group Flexible Benefits Plan and the Registered Retirement Savings Program (RRSP). The Benefits Plan includes comprehensive medical, dental, vision, disability, and life insurance coverage. We also offer wellness initiatives, parental leave, vacation accrual, paid sick leave, and more.

By joining Southern Glazer’s, you would be part of a team that values excellence, innovation, and community. This is more than just a job – it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people.

Overview

Provide administrative and operational support by maintaining office systems, supplies, and shared spaces. Collaborate closely with the Sales and Trade Development teams to support the coordination, communication, and execution of marketing initiatives, including activity tracking, presentation development, program execution, and other related responsibilities.

Primary Responsibilities

• Maintain a professional and organized office environment, including reception areas, conference rooms, and kitchen spaces; greet and assist visitors as needed. 
• Provide comprehensive administrative support, including phone coverage, correspondence, document management, supply ordering, courier coordination, and general office operations.
• Manage and track inventory for the regional office, Sales team, and Trade Development team, including office supplies, POS materials, coupons, brand assets, and job-related tools.
• Coordinate and schedule meetings and conference calls; prepare agendas, distribute materials, and document meeting minutes and follow-up actions.
• Serve as a central point of contact for Sales and Trade Development teams regarding marketing initiatives, activities, and communication needs.
• Maintain calendars, activity trackers, and brand documentation for regional Trade Development initiatives, including updates on SharePoint.
• Support logistics for trade shows, local events, and regional visits, ensuring timely execution and clear communication with stakeholders.
• Coordinate product registrations, listing applications, invoice coding, and invoice verification.
• Ensure purchasing, shipping, and receiving activities in collaboration with internal teams, suppliers, and external partners; support local delivery for assigned supplier portfolios.
• Perform additional duties as needed to support business operations.

Additional Primary Responsibilities

Minimum Qualifications

• College diploma or equivalency plus one year of experience or more.
• Experience in marketing and administration in adult beverage or CPG.
• Strong organizational, interpersonal, verbal/written communication skills, and analytical skills.
• Must require little direction or supervision; goal-oriented focused, and assertive.
• Ability to manage multiple projects/priorities on tight deadlines and maintain a high level of quality standard.
• Proficiency using Microsoft Office applications including PowerPoint, Word, and Excel.
• Proficient working knowledge of word processing, spreadsheet, presentations and email.

Physical Demands

• Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine.
• Physical demands with activity or condition may include occasional to the rare amount of time include walking, bending, reaching, standing, and stooping.
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs.

EEO Statement

Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.

If you have any questions or concerns about whether this posting complies/adheres with local pay transparency requirements, please contact the SGWS talent acquisition team at NationalTA@sgws.com