Job Title:  Administrative Assistant

What You Need To Know

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people – and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the premier wine and spirits distributor, Southern Glazer’s isn't just one of Forbes’ Top Private Companies; it's a family-owned business with deep roots dating back to 1933.

The reputation of Southern Glazer’s is well-established, and it's no surprise that we are regularly recognized for our culture. Southern Glazer’s has been recognized by Newsweek as one of America’s Greatest Workplaces for Inclusion and Diversity, as well as for Women and Parents & Families. These accolades speak volumes about our commitment to creating a supportive and inclusive culture of belonging for all employees.

As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more.

By joining Southern Glazer’s, you would be part of a team that values excellence, innovation, and community. This is more than just a job – it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people.

Overview

The Administrative Assistant of One Tech provides critical administrative support to the Executive Administrative Assistant, as well as supporting the One Tech Team and day-to-day-operation of One Tech. The Administrative Assistant will report to the Executive Administrative Assistant, and daily activities will require work in a highly collaborative team environment, supporting One Tech team members and project activities. Periodic performance evaluations (annual appraisals) will be provided to ensure the Administrative Assistant is meeting the expectations of One Tech. The Administrative Assistant will have the unique opportunity to work with seasoned business professionals in a dynamic and exciting team and industry.

Primary Responsibilities

• Coordinate and schedule meetings and conference calls (e.g., large steering committee meetings, cross-functional zooms, other 1:1 meetings); arrange for conference rooms; communicate information to allrespective parties; send reminders; meeting preparation support; organize catering when necessary
• Supervise reception area welcoming visitors, guests and team members in a polite and professional manner
• Review, proofread, and format all correspondence prepared for the Executive’s signature to ensure accuracy and completeness, as well as consistency with organizational policy
• Maintain an efficient flow of information between all levels of the One Tech team
• Submit expense reports, type meeting minutes and prepare internal communication, ensuring they arecompleted accurately and timely

Additional Primary Responsibilities

• Incorporate edits and changes and format PowerPoint presentations, and Word or Excel documents
• Oversee logistics and agendas for meetings, and special events/off -site functions, as required
• Organize and convey availability through close coordination of appointments and travel engagement
• Arrange and schedule travel (car service, hotel, air, etc.), and prepare travel itineraries
• Support with filing and scanning, as required

Minimum Qualifications

• High school diploma or equivalent, and 5+ years of executive, financial, legal or other professional administrative experience; or an equivalent combination of education and experience required
• Bachelor’s degree preferred
• Computer skills: Must be highly proficient and experienced in Microsoft Office Suite, including PowerPoint, Excel, and Word
• Ability to work independently and efficiently, organizing and prioritizing work to meet deadlines
• Excellent written and verbal communication skills
• Independently balance and manage multiple requests and accountabilities, ensuring clear communication and expectations
• Adaptable and strong interpersonal skills
• Collaborative work ethic and positive demeanor
• Professional, quick to pivot, and very responsive to all requests by the team

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
• Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

EEO Statement

Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.